People throw a party to celebrate with the ones who matter the most to them. Apart from a celebration, parties are also a great way to spend quality time with the people you love and care about. To ensure that the party you will host will be a memorable one, you have to take the time to plan out its details. In line with this, below are some of the important things that you have to remember when planning a party.
Things to remember:
When planning a party, there are things that you can already plan way before the party will commence. For instance, you can already decide on the date and time of the party, scheduling it so that it doesn’t conflict with other celebrations. You can also decide on the theme of the party so you can begin scouting a wide range of party products as well as the venue of the festivities. Make sure to come up with a guest list too based on the budget that you allot for the party.
A month before
A month before the date of the party, you already need to come up with a program for you to have a good idea of the equipment that you need. You also need to start collaborating with different vendors, negotiating agreements for food delivery and flower arrangements as necessary. This is also the perfect time for you to come up with an events page that will outline the key details of the party, which should include the date and time, as well as the program.
A couple of weeks before
At least two weeks before the party date you have set, you have to confirm with the vendors that you collaborated with. This will ensure that everything is on track according to what you have planned. In case you figure out that there are still some missing items needed for the party, this is the perfect time for you to buy them. You should also start thinking about the logistics of the party such as the layout and seating arrangement in the venue.
A week before
A week before the party is the perfect time for you to create a playlist, particularly if you didn’t hire a DJ and you are taking care of the music yourself. This is also the perfect time for you to confirm the attendance of your guests and send reminders as necessary. Make sure that all the equipment you have rented out for your program is functional and all the necessary inspections in the venue are carried out.
A day before
Prepare the venue a day before the party, arranging the furniture or making sure that the internet connection in the location is working seamlessly. You should also carry out a test of your sound equipment and put up balloons and other party decorations as needed for your event. This is also the perfect time for you to stock up on last-minute perishables such as fruits if these are included in your party treats.
On the day of the party
On the day of the party, remember to set the tables, do a soundcheck, and take the time to ensure that all the last-minute details are in place. You should also make sure that the catering crew has all the things they need to prepare the food to be served. Someone should also be manning the doors to greet your guests or serving the welcome drinks. You should also assign someone to document the party by taking photos and videos of the event.
After the party is over
Party planning doesn’t end on the day of the party. Rather, you should also plan what happens after the party is over. In this case, you should assign someone to be in charge of the cleanup in case it is not included in the terms you agreed on when you rented the venue. You should also take the time to send thank you messages not only to your guests but to your suppliers and vendors as well. In case you are thinking of planning another party, this is a good time to gather feedback from your current attendees.
To plan the perfect party for your friends and family, you have to ensure that each of the items listed above is already included or ticked in your checklist. While there may still be a few misses, you are guaranteed that these won’t be a huge blocker for the party that you are planning. Remember to also enjoy the day itself because it is what parties are for.