There are a lot of ways to save money for your company but one that is often overlooked is to outsource the printing that you do. When your company has to print a lot of documents it can cost quite a bit of money. Unfortunately, the cost of paper is going to be there no matter what. However, the cost of maintaining a printer system can also be quite expensive.
If you have managed to hire services to take care of all your print requirements, then you will see a lot of benefits. In this article, we will go over several so you can decide for yourself if you think it is a good idea to outsource your printing needs.
1 – It reduces your costs
The most obvious reason to outsource your printing is that it will save you money. For starters, if you need to buy printers or replace your existing ones then this is going to cost a lot of money. Then the cost of maintaining them, buying ink, and the downtime when they aren’t working is too much for a company to deal with.
Workers that have to take time troubleshooting also have a financial toll and will be avoided when you outsource the work. That’s because the company that is doing your printing services only does that. When you have a worker that has other tasks that is instead dealing with printer issues then they are neglecting other work and productivity suffers.
If there is a problem with a printer then the company will work on it while your employee is free to continue working.
2 – It saves time
It is obvious how it can save the time of your employees when they have to do troubleshooting, but there are other ways. For instance, if there is a big printing order that has been done and collated this all takes time. There are printers that will help collate but it still needs to be finished up by an actual person.
Instead of your employee handling it, it will be done by a third party so your employee is free to do other things that bring in revenue.
Stuffing envelopes and sealing them. Then getting them ready to be mailed can end up taking a very long time. It is much better for somebody else to take care of this job.
3 – It frees up office space
It costs a lot per square foot to rent out office space. Every inch is important and can be used for more productive tasks than printing. When you outsource it this space is freed up since you don’t have to use your own space for the printers and paper storage.
4 – You have an expert at hand
You no longer have to train people on how to use the printer. When you outsource you will have an expert that always knows the best paper to use and what the optimal settings are.